Wedding planning checklist, dated to your wedding

Decide the shape of the day

Write down a guest-count range, how formal you want to feel, and whether this is a dinner, a party, or a ceremony with lunch after. The shape decides the budget more than any spreadsheet does.

Name a working budget and who is paying

Agree on a ceiling before you tour anything. Write down what each contributor is actually offering, not what you hope they might offer later.

Pick two or three candidate dates

Check major holidays, a football Saturday if that matters to your families, and the venue's closed days. Hold the dates lightly until a contract exists.

Open one shared folder for the whole wedding

Contracts, receipts, inspiration, and the guest list live in one place both of you can open. A notes app and a photo roll will not survive month ten.

Park wedding money where you will not spend it by accident

A separate savings bucket makes deposits obvious. Update it when a contract asks for the next payment, not when the card statement arrives.

Call the clerk in the county where you will marry

Ask what ID you need, the fee, whether there is a waiting period, how long the license stays valid, and how many witnesses a ceremony needs. Rules change by state and often by county. No blog, including this one, can answer it for you.

Ask whether a friend can officiate

Some states let you deputize a friend for a day, and some do not. If you want a friend, ask the clerk what paperwork that person needs and how far ahead they must file it.

Draft the guest list by household

Write names and rough addresses now, and decide the plus-one rule before anyone asks. A headcount without names is how budgets break.

Tour places and put a deposit on the date

See the room at the same time of day as your wedding. Ask what is included, what ends at a hard stop, and what the rain plan actually is. Get the date in writing before you tell the internet.

Book the photographer

Dates go before you have a vision board. Ask who shoots if they are sick, how many hours you are buying, and when the gallery arrives. The questions page on this site is the list to take into the call.

Book the officiant, or confirm the friend who is doing it

Ask what their ceremony usually includes, whether they will do a rehearsal, and what they charge if the day runs long. Put their legal requirements next to the clerk's.

Choose a start time you can picture in real light

An afternoon ceremony, a golden-hour ceremony, and a dinner are different days. Sunset times change by month. Pick the time before you promise a photo schedule.

Book catering, or confirm the venue's kitchen

Ask how they count a child, what a tasting includes, when the final headcount is due, and what happens to the bar at last call. Get dietary notes a home, not a surprise.

Decide if you want a planner or a month-of coordinator

A month-of coordinator runs the timeline so a parent does not have to. If you skip one, name a friend who is not in the wedding party and who likes a clipboard.

Order the outfit with the longest lead time

A made-to-order dress can take six months before alterations. A suit off the rack can be a month. Start with whichever of you has the longer clock, and ask what alterations cost before you fall in love with it.

Book flowers, or decide you will buy them the day before

A florist books up on popular Saturdays. If you want grocery or farmers-market flowers, write down who is buying them and where they will be arranged. 'We'll just grab some' is not a plan at 7 a.m.

Reserve a hotel block if guests are traveling

You usually need a courtesy block, not a contract that makes you pay for empty rooms. Ask the cutoff date and whether the rate is actually lower than booking direct.

Book ceremony music and the reception sound

A trio and a DJ do different jobs. Confirm when sound checks happen, whether the venue has a noise curfew, and who announces dinner. Read their contract for overtime.

Book hair and makeup, and put a trial on the calendar

Trials are how you find out a look photographs orange. Ask whether the artist travels to you, what a Sunday costs, and when the balance is due.

Set up a registry only if you want gifts

Cash funds, a few physical things, and nothing are all fine. If you skip it, decide what you will say when someone asks, so a relative does not guess.

Order save-the-dates

Send them when guests must travel, book a hotel, or request a long weekend. A local dinner does not need them. Addresses from the draft list are the bottleneck, not the design.

Start a wedding website with the facts

Date, city, hotel, and how you will collect RSVPs. Skip the password unless there is a real reason. Update it when the plan changes so you are not answering the same text forty times.

Book rentals the venue does not provide

Tables, chairs, linens, plates, glassware, a tent. Ask about delivery windows, pickup the next morning, and damage deposits. Visit a sample table if you can.

Book transportation for the people who must arrive together

You, the wedding party, and anyone who should not drive. Confirm the hours in the contract, not a text, and ask what happens if the ceremony runs long.

Outline the ceremony with your officiant

Processional, readings, vows, ring exchange, recessional. Decide what you are willing to cut if you are standing in the sun. A twenty-minute ceremony and a forty-minute one need different photo plans.

Order wedding-party outfits

Give people a clear instruction: rent this, buy this, or wear something you own in this color. Pay for it if you are requiring a specific purchase they will not wear again.

Schedule engagement photos if you want them

Useful for a save-the-date or a website, not required for a marriage. Book them with your wedding photographer if that person is already hired.

Book a videographer, or decide you will not

If you want film, popular dates go early. If you do not, tell your photographer so they are not surprised by a second camera they did not plan around.

Order the cake or another dessert

Ask about delivery, a stand, cutting, and what a smaller cake plus a sheet cake in the kitchen costs. A dessert table still needs a person assigned to set it out.

Mail the save-the-dates

Aim for six to eight months out when travel is involved. Include the date, the city, and the website. Leave the registry off the card.

Shop for rings if you do not already have them

Get sized when your hands are at a normal temperature, not after a workout. Ask about resizing later and about a band that will sit next to an engagement ring.

Sketch the honeymoon and check passport dates

Passports should be valid well past the return date. Some countries want six months of validity. Book the time off with work before you book the flight.

Decide on extra lighting, or skip it

String lights and a dance-floor wash are contracts, ladders, and a power plan. If the venue provides neither and you want a night party, book it. If dinner ends at nine, you probably do not need it.

Order invitations and the day-of paper

Invitations, details cards, menus, and place cards. Proof every name. Order a few extras. If the suite is letterpress or foil, the print shop's clock is longer than you think.

Plan the rehearsal dinner or a welcome meal

It can be a pizza night. Book it if you need a restaurant on a Friday. Decide who is invited in the same sentence as where it is, so the guest list does not grow in the group text.

Book the room you will sleep in

The night of the wedding, and the night before if you are not already local. Ask about a late checkout before you need one.

Do a menu tasting and write down allergies you already know

Taste what guests will actually be served, including the vegetarian plate. Start a note of allergies from the families. The form on the RSVP should match that list.

Start a must-play and do-not-play list

Ten songs you want, and the ones that will empty the room or hurt someone. Hand it to the DJ or band later. Do not try to program four hours in a notes app the week before.

Compare deposits already paid with the working budget

List every contract, what is paid, and what is still due. If you are over, cut a category now while vendors can still resize the order. Do not wait for the final headcount.

Buy shoes and start wearing them at home

An hour on the carpet now is cheaper than a blister in photographs. Ask the tailor whether the hem should be set with these shoes, not with bare feet.

Book the first fitting

Salons often want the first fitting a couple of months after the order arrives, and a final one close to the date. Put both on the calendar when you book the first.

Choose readings, the vow approach, and ceremony music

Decide whether you will write vows, repeat after the officiant, or both. If someone is reading, ask them now and send the text in a normal font they can print.

Ask a practical friend to be the day-of point person

Not a parent who will be emotional, and not someone walking in the ceremony if you can help it. They get the timeline, the vendor phone list, and the tip envelopes.

Get a wedding insurance quote if deposits are large

Worth a look when you have nonrefundable venue and vendor deposits, or when a parent is paying and worried. Read what weather and cancellation actually cover before you buy.

Go to the first fitting

Bring the shoes and the undergarments you will wear. Take a photo of the back. Ask what still has to happen and when the next appointment is.

Draft the ceremony script far enough to time it

Read it aloud. A script that looks like ten minutes on paper is often twenty. Cut it now, with the officiant, not in the doorway.

Book the night-before room if you are not local

Getting ready in a room with light and a bathroom beats getting ready in a childhood bedroom with one outlet. Confirm where hair and makeup can set up.

Plan a welcome note if guests are traveling

A note at the hotel with the weekend times is enough. Welcome bags are optional and often end up in the trash. Spend the effort on clear information.

Put every remaining payment on one calendar

Vendor, amount, due date, and how you will pay. Include tips you plan to give in cash. Future you should not have to open twelve portals the week of the wedding.

Confirm vendor meals with the caterer

Photographers, coordinators, and musicians need a real meal, not a leftover roll. Ask the caterer what they charge and tell vendors what time they will eat.

Walk the rain plan at the venue

Where does the ceremony move, who decides, and by what time. If there is a tent, ask who watches the forecast and what wind does to the booking.

Walk the guest path for access

Step-free route from parking to the ceremony and the bathroom, a seat that does not require stairs, and a place to sit during a long photo session. Fix the gaps while you can still move chairs.

Mail the invitations

For a US wedding, eight to ten weeks before the date is the usual window. Closer if everyone is local. Farther if many guests are coming from overseas. Include the RSVP date on the card.

Write vows if you are writing them

Read them to each other once before the day, or do not, but print two copies. Your phone is a bad vow book if it locks or dies. Keep them short enough that you can say them while nervous.

Buy gifts for the people standing up with you

A useful thing or a letter beats a matching robe they will not wear. Parents too, if that is your family. Do it before the week of, when wrapping paper is a crisis.

Do the final hair and makeup trial

Wear a shirt in the color family of the outfit. Look at the photos in daylight and in the room where you will get ready. Change what you do not like now.

Send the photographer a short list of people and portraits

Family combinations, written as names, and the portraits you care about. Also send the groupings that would be painful. A list of eighty posed photos will not happen. A list of twelve will.

Apply for the marriage license when the window opens

Some licenses are valid for a short stretch and some counties want you there in person. Take the ID the clerk named, both of you if they require it, and the fee. Do not leave this for the morning of.

Track RSVPs and send one reminder

Note meal choices as they arrive. One kind reminder a few days after your deadline is enough. Then plan for the people who still have not answered.

Give the caterer a working headcount

This is not always the final number. Send what you know, plus the allergies, and ask when the number locks. Update them once, in writing, on that date.

Go to the final fitting

Move, sit, and lift your arms. Ask what to do if a button fails on the day. Take the outfit home only when they tell you it is finished, and hang it where nothing will crush it.

Build the day-of timeline with buffers

On a wedding day, a five-minute task often takes thirty, and thirty minutes can feel like five. Pad getting ready, travel, and family photos. Leave a gap before the ceremony so you are not rushing into it.

Write the processional and the recessional order

Names, not 'the wedding party.' Who walks with whom, and who sits in the front row. If family relationships are complicated, decide the seating now and tell the ushers.

Confirm honeymoon reservations and time off

Flights, hotels, the dog, the mail. Tell your jobs the dates in writing if you have not already. Pack a scan of the license if you are changing a name on the trip. Rules for that vary. Ask before you rely on it.

Collect a phone number for every vendor on the day

Not the studio's general inbox. The person who will answer at 8 a.m. Put the list on one page for your point person.

Send the final headcount and dietary list

Use the caterer's lock date, which is often one to two weeks out. After you send it, stop promising seats. A late cousin is a conversation, not a silent extra plate.

Make the seating plan

Households sit together unless they have asked not to. Seat older guests where they can hear and leave easily. Leave a few unlabeled seats if your caterer counted a buffer. Share it with the venue in the format they asked for.

Do a final walk-through with the timeline in your hand

Where you enter, where you sign the license, where dinner is, where the band loads in, and what time you must be out. Introduce your point person if they can come.

Pack an emergency kit

Stain pen, fashion tape, pain reliever, bandages, a phone charger, blotting papers, a snack, and a copy of the timeline. Give it to the point person, not to the person in the ceremony who has no pockets.

Confirm arrival times with every vendor in writing

Reply to each vendor with the time, the address, the on-site contact, and the meal plan. Ask them to reply. A confirmation is a reply, not a message you sent.

Prepare final payments and tips

Cash tips in labeled envelopes, and any remaining balances in the form the contract requires. Hand the stack to the point person with a list of who gets what, and when.

Pick up the license if your county does not hand it to you the same day

Read it before you leave the counter. Names should match the IDs. Ask where the officiant must return the completed license, and by when.

Assign who carries the rings and the license

Two different people is safer than one. The license should not live in a coat you might leave in a car. Show both people the duty the day before.

Give your point person a one-page day-of sheet

Timeline, vendor phones, family notes, and where the tips are. They should not have to scroll a group chat. Print it.

Send the final timeline to every vendor

One PDF. Ceremony time, photo window, dinner, last dance, hard out. If a vendor needs something different, fix it this week.

Steam the outfits and try the full look once

Sit down in it. Check that you can hug someone. Hang it in a garment bag at the place you are getting ready, not in a car overnight if you can help it.

Confirm the pet sitter or the plant plan

Write feeding notes and a backup key person. The morning of the wedding is a bad time to discover the usual sitter is also invited.

If you are changing a name, make the list of offices

Social Security is usually the first stop, then the ID, then banks, payroll, and travel documents. This is paperwork, not a same-day magic trick, and the order depends on your situation. Start a list. Do not start it during the reception.

Print the vows and the readings

Two copies of the vows, and a copy of every reading. Put them in a folder the officiant has seen. Charge the phone anyway, but do not depend on it.

Rehearse the ceremony

Walk the processional, the signing, and the recessional. It can take twenty minutes. Tell people what time dinner is in the same breath so they stay.

Hand the marriage license to the officiant

Do it at the rehearsal or the morning of, and confirm how it gets back to the county. A license in a purse at a reception is how it gets left on a chair.

Pack the overnight bag and the chargers

Licenses copies, rings if they are not already assigned, medication, a change of shoes, and a snack for the morning. Put the bag in the car or the room the night before.

Confirm pickup times the day before

Text the driver the address and the phone of the point person. If guests are using a shuttle, the pickup time should be on the website and in one text.

Eat a real meal and go to sleep

The schedule can survive a late toast. It cannot survive two people who have not eaten. Protect the night before as if it were a vendor you paid for.

Get married

Phones down for the ceremony if that is what you asked of guests. Sign where the officiant points. Kiss the person. The rest of the day is a series of tables and songs, and you do not have to host every minute of it.

Thank the vendors and return what you rented

A short note and the final payment you promised. Return rentals on the agreed morning so you are not billed for an extra day. Tip anyone who saved the day and was not already in an envelope.